FAQs

 

How many guests will the ballroom accommodate?

The ballroom can accommodate up to 200 guests.

May I bring my own food? Alcohol?

A licensed and insured caterer and bartender must be selected from our list of Approved Caterers/Bartenders. You may supply your own alcohol, but no kegs are allowed and no shots may be poured. You may provide your own food and drinks in the dressing rooms while you are getting ready, but all alcohol must be removed prior to the start of the ceremony.

Do you have a preferred vendor list? Can I use any vendors?

We do not have a preferred vendor list, but all wedding professionals must be licensed and insured. They must sign a Vendor Contract and provide proof of insurance at least two weeks before the wedding takes place.

What are the rental times?

We only book one event per day, so you may use the property from 8:00 am to midnight on Friday and Saturdays, and from 8:00 am to 11:00 pm on other days. All deliveries, set up and breakdown must occur within this time period.

What are your payment policies?

A signed contract and initial payment are due at the time of booking. No dates will be held without a signed contract and retainer fee.  $2500 (plus tax) and $500 refundable security deposit due with contract; 50% of remaining balance due 180 days prior to event; full balance due 60 days prior to event. If you event will take place less than six months after booking, the payment will be split into two equal payments.

Is insurance required?

Yes, a minimum $1,000,000 liability insurance policy is required. We can provide recommendations, or you may speak with your local insurance agent.

Do we need a wedding planner/coordinator?

We require that you hire a wedding coordinator from our approved list. The wedding coordinator should attend your final walk-through and rehearsal, and be on-site throughout the ceremony and reception. They will also assist you with the wedding day schedule and vendor logistics.

When do we give you our final set up details?

We must have your final diagram, vendor list, and proof of insurance at our final walk-through, no more than two weeks prior to the wedding.

Is power available at the ceremony sites?

Yes, electrical power is available at both ceremony sites.

Is time for a rehearsal included?

Yes, you may schedule a one-hour time period for your rehearsal the day before the wedding. If there is another wedding being held that day, rehearsals may be scheduled at 9:00 am or 10:00 am, and must be completed by 11:00 am. Your wedding coordinator will direct the rehearsal in conjunction with your officiant.

Can we have our reception outside?

Amplified music, such as DJs or bands, are not allowed to perform outside. If your reception includes acoustic music, or other non-amplified entertainment, we can discuss options with you.

What types of tables and chairs are included?

We have 60” round tables, high top tables, and 8’ banquet tables. We also include chiavari chairs in the ballroom, and wooden folding chairs for the ceremony.

Are candles allowed inside the ballroom? Can I have a sparkler exit?

Candles are allowed, as long as the flame is in an enclosed container. We do not allow sparklers, wish lanterns or any other flammable items for send-offs.

What items are allowed for send-offs?

The following items are allowed for send-offs: ribbon wands, bubbles, rose petals, lavender, glow sticks, or pop-out streamers, where the streamers stay attached to the container. If you are considering using anything not on this list, contact us to discuss.

Are linens included?

No, linens are not included in our pricing.  We can provide recommendations for local rental companies.

Can we leave cars parked in your parking lot overnight?

There are signs posted in the parking lot stating that there is no overnight parking. We don’t mind cars being left, but our gate is locked after hours. Depending on our event schedule, the gate may be locked until Monday.

 

Photos by Corner House Photography

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  • Contact Info

    For rental information,
    contact us at (904) 600-5172 or info@bowingoaksplantation.com
  • Location

    Our Address:
    7743 Alphons St.
    Jacksonville, FL 32256
    (tours by appointment only)